2019 GCRA AGM - New Governance Structure

Overview
New Council Format
Focus Areas for Councils - How they work
Who is in what role, what is still open? Looking for rewarding volunteer work? Check it out!
Why now - Background

Overview:

At the 2019 AGM GCRA adopted new bylaws. With the new bylaws, The governing body of the GCRA shall be the membership represented by a minimum of 8 and a maximum of 40 members who shall be part of defined councils. The format of these councils are no longer defined within the bylaws.

The structure currently in place, with many people who stood for election at the AGM and many positions still vacant, is shown below.
This structure gives every role within the council a vote and therefore a say in the decisions within their area, as well as within any "All Council" meetings that are held. It allows the various councils to focus in on their areas, allows proper oversight, transparancy and succession planning, while simulataneously bringing more people into these critical roles and distributing the labour for these volunteers mroe effectively.  Scroll down to view the areas of focus and relationship between councils

Please reach out to the GCRA President or Secretary if you are interested in joining our team! We are always looking for volunteers and there are many opportunities open.

**GCRA Council Format**
Executive Council: President Past President* Executive Vice President Secretary VP Finance VP Operations VP Administration VP Development Director of Safety, Disciplines and Appeals Director of Finance Ice Scheduler Director at Large	Operations Council: VP Operations Competitive Director Competitive Convenors (3) Regional Director Regional Convenors (2) Novice Director Novice Convenors (1-2)
Administrative Programs Council: VP Administration Registrar Equipment Manager Director of Administration Webmaster Referee in Chief Director of Publicity and Promotions Tournament Manager Communications Coordinator	Development Council: VP Development Technical Director - Player Coach Mentor Technical Director - Coaching Convenor Bunnies Summer Camp Manager(s)

Focus Areas

Your NEW GCRA GOVERNANCE! Plus - OPEN SPOTS JUST FOR YOU!

Interested in knowing what the job is about? Link to NEW PROPOSED JOB DESCRIPTIONS (DRAFT)

	Role	Council	Type
1	President	Exec	Elected
2	Exec VP	Exec	Elected
3	Secretary	Exec	Elected
4	VP Finance	Exec	Appointed
5	VP Operations	Exec/Ops	Elected
6	VP Development	Exec/Dev	Elected
7	VP Administration	Exec/Admin	Elected
8	Director Safety, Discipline & Appeals	Exec	Elected
9	Director of Accounting	Exec	Elected
10	Scheduler	Exec	Appointed
11	Director at Large	Exec	Elected
12	Competitive Director	Ops	Elected
13	Regional Director	Ops	Elected
14	Novice Director	Ops	Elected
15	Competitive Convenors (3)	Ops	Appointed
16	Regional Convenors (2)	Ops	Appointed
17	Novice Convenors (2)	Ops	Appointed
18	Registrar	Admin	Appointed
19	Equipment Manager	Admin	Appointed
20	Director of Administration	Admin	Elected
21	Webaster	Admin	Appointed
22	Referee in Chief	Admin	Appointed
23	Director of Publicity & Promotions	Admin	Elected
24	Communications Coordinator	Admin	Appointed
25	Tournament Manager	Admin	Appointed
26	Director of Player Development	Dev	Elected
27	Coach Mentor	Dev	Appointed
28	Director of Coach Development	Dev	Elected
29	Summer Camp Manager	Dev	Appointed
30	FUN 1 Convenor	Dev	Appointed

Why the change?

BYLAWS WERE ADOPTED BY MAJORITY VOTE AT AGM MAY 29TH 2019.
Link to the NEW BYLAWS

Gloucester Ringette was originally formed in 1972. In 2002 Gloucester Ringette merged with Cumberland to become the GCRA. It is likely that in 2002 (at the time of the merger) a few slight amendments were done to the bylaws to incorporate the new boundaries, and the 'new' updated bylaws were adopted at that time. Since then, only minimal maintenance has been done, and the Bylaws, in their current condition, are challenging to read at best with duplication, gaps, and ultimately a governance structure which is simply not sustainable. The defined executive and limited (mostly unfilled) officer (a.k.a "appointed") roles have been filled by a very small number of volunteers. GCRA has historically been one of the largest ringette associations in the province of Ontario. In order to continue to improve and be successful as organization we need more volunteers in our councils to help get the work done.

With the new bylaws you will see the following benefits:

A modern, clearly articulated, easy flowing and understandable set of rules to which the GCRA Governing Body will be accountable
New Governance Structure:
- GCRA will now be administered by a set of councils - putting more bums in seats;
- more transparency within councils - helps more than one person be doing any one specific thing alone
- A more effective governance structure with more evenly distributed workloads
- Good succession planning

List of Jobs open for election and Appointement at (or after) the AGM

Charts of elected and appointee jobs that will be open for Election at the AGM or for appointment can be found HERE.

We've listed 4 tables that indicate the TO BE availability (if proposed bylaws are adopted) and the AS IS availability (if proposed bylaws are not adopted)

We value your feedback. Please send any inquriies to the GCRA Secretary:
Secretary@GCRA-Ringette.ca